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Comprehensive, results based monitoring in the Universal Access to Female Condoms (UAFC) Joint Programme

Title: Comprehensive results-based monitoring in the Universal Access to Female Condoms (UAFC) Joint Programme

Presenter: Oxfam Novib - Ciska Kuijper & Marie Christine Siemerink

Function lead author: Project MEAL Officer

Relevance of the paper for the conference theme ‘Partnering for Success: how M&E Can Strengthen Partnerships for Sustainable Development’:

The paper/presentation will provide an example of the design and use of a joint, comprehensive, results-based monitoring system for a multi-stakeholder partnership, including the lessons learned in using the system.

Abstract

The UAFC Joint Programme is implemented by a consortium of three Dutch NGOs and the Netherlands Ministry of Foreign Affairs. It is a comprehensive and complex programme, involving many different stakeholders and intervention strategies both at global and national level, all around increasing access to female condoms. Activities include e.g. advocacy, service delivery and regulatory assistance to manufacturers. At the onset of the second phase (2012) the need was felt for a strategic framework that reflected how the different operational programme components contribute to joint overall programme objectives, and how they reinforce each other. At the same time the ambition was to move from activity based monitoring towards results based monitoring. This resulted in a joint strategy with three overall programme objectives, to which the different operational components contribute. In close consultation with the NLMoFA, a Results Matrix was developed, consisting of a selection of key output and outcome indicators, as was also recommended in the Schokland Evaluation. Work plan and progress reporting formats were adjusted to include the annual targets as well as sections for reflection on achievements, the period to come and the link to the finances. This new way of reporting allowed to better track progress and inform decision making at different levels in the partnership. It also facilitated presenting a consolidated annual report following the overall programme objectives. This according to the donor “greatly increased the linkages between the plan, the budget and the results”. The Results Matrix was considered “a useful tool that can inform the results reporting to the Parliament”. Nevertheless monitoring faced several challenges, a.o. weakness of some indicators, challenges of reporting on outcomes, staff turnover resulting in lack of ownership of the Results Matrix. The paper and presentation will provide an overview of the strategic framework for this holistic and complex programme, the Results Matrix, the planning and reporting formats, examples of how the monitoring system informed decision making, as well as its strengths and lessons learned.