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Task analysis checklist

Aim of the tool
To help identify the roles of stakeholders

When to use it?
It is used when you want to explore the different roles stakeholders could play in future interventions

Degree of difficulty
Easy – moderate – for experienced users/facilitators

Benefits
Helps in the coordination of activities as well as to see where there are gaps or overlapping roles of stakeholders

Issues to be aware of
It is only a checklist and does not provide information on the level of performance of the tasks by the stakeholders

Description
The task analysis checklist is in fact a table showing which tasks will be done by which stakeholders in future interventions. The group using the tool identifies both the stakeholders and the tasks.

Steps involved in using the tool

Resources needed:
Materials: large piece paper, markers, colour cards
Staff: 1 facilitator
Time: 1-2 hours

Develop a matrix using a different colour card for each column (see Examples below). Brainstorm to build the matrix (see Examples):

  • Column 1: Identify the stakeholders. Group them by placing similar groups in one row and write the name of the stakeholder group on a separate card (i.e., government organisation, non-government organisation, individuals, etc.).
  • Column 2–7: Determine the different tasks that need to be carried out in the intervention, e.g., policy, situation analysis, programme planning, finance, technology development, programme management, implementation, monitoring, evaluation
  • Use ‘x’ to indicate where each stakeholder is to be involved

Examples

Key: 1 - Only for cotton; 2 - Not for crops. 
Source: Salomon, M. and Seegers, S (1996) p 73

Source and further readings

  • Engel, P. G. H. and Salomon, M. L. (1997) Facilitating Innovation for Development: A RAAKS Resource Box. KIT/CTA/STOAS, Amsterdam, The Netherlands
  • Salomon, M. and Seegers, S (1996) Rapid Appraisal of Agricultural Knowledge Systems (RAAKS) and its Use in Irrigation Management Research. Report on the Training Workshop. International Management Institue, Pakistan. See: http://publications.iwmi.org/pdf/H_19738i.pdf (accessed 21 January 2014)

Useful links